How will I receive an offer?
You will receive a letter or email containing your offer from your local authority. You can also log on to your council’s portal and see if there are any updates.
The email will inform you whether your child has been given a place at any of the schools you applied for. Please note that the letter by snail mail may arrive a few days after March 1.
The email/ letter is sent by the local authority commonly known as the council where you reside.
A letter from the school where your child has been offered a place may follow. Some schools send this letter, others don’t.
You must accept the offer by the deadline given in the offer letter. Otherwise, it may be withdrawn and the place offered may be given to someone else.
If your child is not offered a place at any of the schools you’ve applied for, it is the local council’s responsibility to provide a place at another school. This is usually your nearest school where places are available.
How do I respond to the offer?
This will again be detailed in the letter. You can either accept the offer that you have been given or if you are not happy with the offer, you can consider appealing the decision. If you want to accept the offer, your offer letter will state how to do this. The deadline by which to accept the offer will also be stated. Read the letter carefully.
It is strongly encouraged not to refuse the offer so that your child is not left without a place.
You can contact the local authority and schools that you applied to place your child on the waiting list of the schools you want your child to go to.
Waiting lists
Waiting lists will be created soon after the offer of school places. This is usually a couple of weeks later. Your child’s name will be added to the waiting list for any school(s) that you listed in your CAF form above the school that offered your child a place.
This depends on whether your child meets the qualifying score in that grammar school’s selection test and whether you meet the catchment criteria of the school (if there is a catchment policy in place). The child’s name is put on the list usually automatically.
However, I recommend emailing and calling the schools to enquire whether your child’s name has been placed on the list. You can also take this opportunity to find out about your child’s position on it.
Being on a waiting list does not mean that a place will become available. It simply means that should a place become available, it may be offered to you. If you want to add your child’s name to other schools’ (which you have not listed on your CAF list) waiting list, you have to call and email the school to do that yourself.
Remember, you can add your child’s name to a waiting list even if they have been offered a place at another school.
If your child is on a waiting list and the school offers you a place, the admission authority will send you a formal offer. You can accept the offer even after your child has already started to attend classes at another school.
Appeals
When you are unhappy with the offer made for your child’s place in a school, you can appeal against this decision. You will be required to submit in advance additional information in support of an appeal using the form available on your local authority’s website.
Watch this video on our YouTube channel on School Admissions Appeals conducted by Sheena Chan, Founder of Equality Tuition. Sheena is a qualified teacher and was previously on the panel of a local authority’s Educational Appeal Department.
In the video, Sheena explains
– what your best options are for appealing a school decision
– possible grounds for appeal, including social and medical
– ensure your argument is robust and evidence-based
The Good Schools Guide has also produced a free booklet for parents who would like advice and are considering appealing against their child's school offer. It may be accessed here.
Applying to another school after the start of the school year
If you would like to apply for a school place once the school year has started, contact your local authority. These are known as in-year applications. The relevant department and people should be able to tell you which schools still have places and how to apply.